Modernizing EH&S Digital Systems

A strategic roadmap for updating Stanford's enterprise health and safety modules

Stanford EH&S and UIT have launched a multi-year effort to review and enhance software applications that manage health and safety for the Stanford community. This roadmap outlines an initial 5-year approach to replace disparate systems and infrastructure with an integrated enterprise platform.

Replacing Core Modules

Planning to replace or upgrade Stanford’s core health and safety modules is well underway. The project seeks to integrate multiple topics under the management of one enterprise software system, and implement best-in-class point solutions where needed.

The interactive graphic below indicates which modules are currently being implemented, and which are expected to be implemented in the next five years, as part of this digital modernization effort. Click on each tile to learn more about each module.

Incident Management (also known as the SU-17 system) is currently in progress. Permit Authorizations is on track for implementation in summer 2023.
Completed
Underway
Future
Radiation Safety
Incidents
Corrective Actions Management
Permit Authorizations
Chemical Management
Inspections
Ergonomics
Asset Management for Safety Devices
Hazard & Safety Assessment

Timelines for replacement

Replacing core platforms typically takes anywhere between two and six years. A considerable discovery, planning, and budgeting process must occur before a contract can be signed to replace a platform. Once a vendor is selected and the contract has been signed, implementation of each module will take approximately one to two years.
  •   6 – 12 months

    Discovery / Recommend

  •   6 – 12 months

    Planning and Contracting

  •   12 – 24 months

    Implementation

  •   TBD

    Stanford Go-Live

  •   TBD

    Retire

5 Year Strategic Roadmap

timeline
Completed
Underway
Future
  • Each module includes a 6-12 month discovery, requirements, and planning lead time prior to implementation.
  • Following implementation with vendors, efforts shift to operationalization, enablement, and change management with end users.

Benefits

Improved User Experience

Provide a simple and intuitive user experience to navigate and complete tasks, and ensure key functions are mobile-friendly and available offline.

Integrated Management

Bring multiple modules into one platform to better serve user needs and facilitate decision making.

Enhanced Business Intelligence and Reporting

Seamless sharing of data between internal EH&S and university systems will enhance risk reduction and accommodate growth and evolving regulatory requirements.

Questions?

ehsdigitalsolutions@stanford.edu